ArcHR
HR and Payroll Software for Trading Companies in UAE.
WPS Salary Information File (SIF) export. End of service gratuity (EOSB) — Federal Decree-Law No. 33 of 2021. WPS SIF file generated in 30 seconds. EOSB visible before every exit.
· by ArcHR Compliance Team
WPS Salary Information File (SIF) export. End of service gratuity (EOSB) — Federal Decree-Law No. 33 of 2021. WPS SIF file generated in 30 seconds. EOSB visible before every exit.
ArcHR is built for UAE trading companies with 5 to 200 employees — Mixed nationality workforce — typically South Asian, Arab, and Western employees across warehouse, sales, and admin roles.
WPS SIF file generation for mixed-salary, multi-currency payroll structures
Visa and Emirates ID expiry tracking across large transient workforces
EOSB liability management as employee turnover is high in trading operations
Bilingual payslip requirement for employees across multiple nationalities
Compliance scenarios
Multi-currency payroll with WPS SIF reconciliation
A Dubai trading company pays warehouse staff in AED but sales managers receive a USD top-up allowance declared in MOHRE contracts. At month-end, finance must reconcile both components into a single WPS Salary Information File where every line matches bank transfers through approved exchange houses. Mismatches between declared basic salary, housing allowance, and actual transfers are among the most common MOHRE rejection reasons for trading firms. ArcHR separates allowance types in payroll configuration, validates employee MOHRE IDs before export, and generates SIF files that reflect the full contractual wage — reducing inspection risk for importers with mixed compensation structures.
High-turnover EOSB settlements across sales and warehouse teams
Trading companies in Sharjah and Dubai often see 25–40% annual turnover as sales staff move between competitors or return home at contract end. Each exit triggers an end-of-service benefit calculation under Federal Decree-Law No. 33, payable within 14 days alongside leave encashment. HR teams managing exits in spreadsheets frequently miscalculate gratuity by including commission or transport allowances in the base. ArcHR accrues EOSB continuously on basic salary only, displays the exact liability before termination approval, and produces final settlement payslips that MOHRE inspectors expect during labour complaints.
Visa and Emirates ID expiry across transient warehouse workforces
Import-export traders in Jebel Ali and Sharjah Industrial Area employ large South Asian warehouse teams on two-year limited contracts. Passport, visa, and Emirates ID renewals stagger across the year, and a single lapsed work permit can block WPS salary transfers for the affected employee. MOHRE fines for expired labour cards accumulate quickly when HR relies on shared spreadsheets updated monthly. ArcHR stores document expiry dates per employee, sends automated alerts 30 days before any visa or Emirates ID expires, and gives operations managers a single dashboard view across warehouse, sales, and admin staff.
SME example
Al Noor General Trading, a 62-employee import business in Sharjah, processed WPS through Excel and lost two MOHRE inspections in one year due to SIF mismatches. After moving to ArcHR, their finance manager generates validated SIF files in under a minute, tracks 38 warehouse visas from one dashboard, and settled three employee exits in Q1 with accurate EOSB calculations — no spreadsheet disputes. The owner reports passing their latest MOHRE audit without findings for the first time in four years.
Workforce profile
Mixed nationality workforce — typically South Asian, Arab, and Western employees across warehouse, sales, and admin roles.
WPS SIF file generated in 30 seconds. EOSB visible before every exit.
68%
of UAE trading SMEs
still process WPS manually in Excel
30 days
average EOSB liability
per employee visible in ArcHR payroll dashboard
Related resources
Frequently asked questions
Do trading companies in UAE need to comply with WPS?
Yes. All UAE-registered employers — including trading companies — must pay salaries through the Wage Protection System (WPS). ArcHR generates the WPS Salary Information File (SIF) directly from each payroll run.
How does ArcHR handle gratuity for high-turnover trading company employees?
ArcHR calculates EOSB continuously for every active employee based on their start date and basic salary. When an employee exits, the exact gratuity liability is displayed before the final settlement — no spreadsheet calculation required.
Can trading companies pay commission outside WPS in UAE?
All contractual salary components paid monthly must flow through WPS-approved channels and appear in the SIF file. Informal commission paid in cash creates MOHRE discrepancies when bank transfers do not match declared wages. ArcHR tracks commission as a separate payroll component and includes it in WPS when paid through the approved salary transfer.
How should trading companies handle EOSB for employees who resign during probation?
Under Federal Decree-Law No. 33, employees who resign during probation with less than one year of service are generally not entitled to gratuity unless contract terms provide otherwise. ArcHR flags probation status at termination and calculates EOSB only when statutory entitlement applies, preventing overpayment on early exits common in trading sales roles.
Do trading company warehouse staff need bilingual payslips in UAE?
MOHRE requires employers to provide payslips showing salary breakdowns. While Arabic is the official language, many trading firms employ workers who prefer English or Hindi summaries. ArcHR generates bilingual payslips with basic salary, allowances, deductions, and net pay in both Arabic and English for every payroll run.
What happens if a trading company WPS file is rejected by MOHRE?
A rejected SIF file means salaries cannot be processed through WPS until errors are corrected and resubmitted. Common causes include incorrect MOHRE employee IDs, salary amounts below contracted minimums, or mismatched bank account details. ArcHR validates SIF data against employee records before export to catch rejection triggers proactively.
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