ArcHR
HR and Payroll Software for Logistics and Freight Companies in Saudi Arabia.
GOSI contribution calculation + CSV export. Mudad (WPS) SIF file generation. GOSI auto-calculated. Iqama alerts before they expire. Mudad SIF ready.
· by ArcHR Compliance Team
GOSI contribution calculation + CSV export. Mudad (WPS) SIF file generation. GOSI auto-calculated. Iqama alerts before they expire. Mudad SIF ready.
ArcHR is built for Saudi Arabia logistics and freight companies with 5 to 200 employees — Drivers, warehouse operatives, and field staff spread across multiple locations — often remote or non-office-based.
Iqama tracking for large non-Saudi driver and warehouse workforces
GOSI for logistics is high-exposure — penalties for late filing accumulate quickly
Remote attendance — drivers and field staff without office check-in
Saudization compliance for logistics has specific HRSD-defined targets
Compliance scenarios
Iqama tracking across project-based driver and warehouse teams
Saudi logistics firms move warehouse staff and drivers between Riyadh, Dammam, and Jeddah hubs as client volumes shift. Each employee iqama must remain valid and linked to the correct Qiwa establishment for Mudad salary transfers to process. An expired iqama for a single heavy-vehicle driver can remove a truck from service and trigger HRSD penalties. ArcHR tracks iqama number, profession code, and expiry date per employee, sends escalating alerts at 60 and 30 days, and blocks payroll for employees with lapsed work permits.
GOSI occupational hazard at 2% for all logistics employees
Logistics and freight is a high-exposure sector for GOSI occupational hazard insurance, which applies at 2% of wages for all employees regardless of nationality — paid entirely by the employer. Saudi nationals additionally require pension GOSI at combined 22% contribution. A Dammam freight company underpaying hazard insurance across 60 drivers accumulates back-payments quickly when GOSI audits cross-reference payroll records. ArcHR calculates hazard and pension contributions separately per employee and exports monthly GOSI CSV files for portal submission.
Remote attendance compliance for field drivers without office infrastructure
Last-mile and long-haul drivers in KSA operate from depots across the Kingdom without fixed office check-in points. HRSD expects employers to maintain working-hour records for overtime and end-of-service calculations. Paper logbooks submitted monthly are insufficient during labour disputes. ArcHR mobile attendance captures shift start and end with optional GPS logging, feeds hours into payroll for overtime and EOS award calculation, and retains two years of digital records for HRSD inspection readiness.
SME example
National Freight Solutions in Dammam runs 95 drivers and warehouse operatives across the Eastern Province. Iqama renewals were tracked in a shared spreadsheet until three expired permits grounded trucks for a week. ArcHR now alerts HR 30 days before any iqama expires, calculates GOSI hazard insurance for all staff correctly, and generates Mudad SIF files from a single consolidated payroll run each month.
Workforce profile
Drivers, warehouse operatives, and field staff spread across multiple locations — often remote or non-office-based.
GOSI auto-calculated. Iqama alerts before they expire. Mudad SIF ready.
30 days
alert window
ArcHR notifies HR before any visa or iqama expires
1-click
WPS SIF export
for all employees including field staff
Frequently asked questions
Does ArcHR support GOSI for logistics companies in Saudi Arabia?
Yes. ArcHR calculates monthly GOSI contributions for each Saudi national employee and generates the CSV export for portal submission. The occupational hazard contribution for all employees is included automatically.
How does ArcHR help logistics companies track iqama expiry in KSA?
ArcHR tracks iqama numbers, work permit types, and expiry dates for every employee. Automated alerts notify HR 30 days before any iqama expires — critical for logistics companies with large expatriate workforces.
What Saudization requirements apply to logistics companies in KSA?
Logistics and transport activities have HRSD-defined Saudization targets under Nitaqat that vary by sub-activity and company size. ArcHR maps your registered activity code to applicable thresholds and tracks live compliance, helping freight companies plan Saudi hiring in dispatch, warehouse management, and fleet coordination roles.
How does GOSI hazard insurance differ from pension GOSI for logistics staff?
Occupational hazard insurance at 2% of wages applies to all employees and covers work injury claims. Pension GOSI at 10% employee and 12% employer applies only to Saudi nationals. ArcHR calculates both components separately and includes them in the monthly GOSI export without manual rate lookups.
Can logistics drivers in KSA be paid weekly instead of monthly?
Saudi Labour Law requires monthly salary payment for most employees, with Mudad reporting aligned to monthly cycles for Saudi nationals. Weekly advance payments to drivers must reconcile with the monthly Mudad transfer. ArcHR tracks advances against net monthly pay to prevent bank transfer discrepancies.
What end-of-service award applies to non-Saudi warehouse staff in KSA?
Non-Saudi employees receive end-of-service award calculated at half a month wage per year for the first five years and one full month per year thereafter, based on the last drawn wage. ArcHR calculates EOS awards at termination alongside final leave encashment and includes the total in the settlement report.
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