ArcHR
HR and Payroll Software for Logistics and Freight Companies in UAE.
WPS Salary Information File (SIF) export. End of service gratuity (EOSB) — Federal Decree-Law No. 33 of 2021. Geo-fence attendance for drivers. Visa alerts 30 days early. WPS in one click.
· by ArcHR Compliance Team
WPS Salary Information File (SIF) export. End of service gratuity (EOSB) — Federal Decree-Law No. 33 of 2021. Geo-fence attendance for drivers. Visa alerts 30 days early. WPS in one click.
ArcHR is built for UAE logistics and freight companies with 5 to 200 employees — Drivers, warehouse operatives, and field staff spread across multiple locations — often remote or non-office-based.
Attendance tracking for field and remote drivers without a fixed office location
Visa and Emirates ID management for large non-UAE national driver and warehouse workforces
Overtime is common in logistics — correct calculation is compliance-critical
WPS for split payroll (local branch + field staff) structures
Compliance scenarios
Geo-fenced mobile attendance for delivery drivers and field staff
A Dubai last-mile delivery company employs 45 drivers who start routes from a warehouse but spend entire shifts on the road without office check-in infrastructure. MOHRE requires documented working hours for overtime claims and labour inspections, yet paper logbooks are unreliable and frequently disputed. ArcHR mobile attendance lets drivers clock in from the warehouse geo-fence at shift start, logs route hours, and gives administrators a configurable option to disable location restrictions for long-haul drivers while retaining timestamp records for compliance audits.
Overtime calculation for warehouse and long-haul logistics teams
Logistics operations in Jebel Ali and Dubai Industrial City routinely exceed standard eight-hour shifts during peak import seasons. Article 65 mandates 25% overtime premium on basic hourly rate for excess hours and 50% for rest day or public holiday work. Warehouse supervisors approving overtime on WhatsApp without payroll integration cause underpayment that surfaces during employee exit settlements. ArcHR links attendance hours to payroll automatically, applies statutory overtime multipliers, and includes premium amounts in the monthly WPS SIF file.
Visa and Emirates ID management for large driver workforces
Freight forwarding companies sponsor hundreds of driver and warehouse operative visas across two-year contract cycles. A single expired Emirates ID blocks WPS salary transfer for that employee and can halt fleet operations if a driver is pulled off the road during a roadside inspection. HR teams managing 80+ visas in spreadsheets miss staggered renewals every quarter. ArcHR stores passport, visa, labour card, and Emirates ID expiry per employee with automated 30-day alerts and bulk status reports for fleet operations managers.
SME example
SwiftLine Logistics in Jebel Ali employs 72 drivers and warehouse staff across three shifts. Paper attendance caused two MOHRE overtime disputes in one year. After switching to ArcHR, drivers clock in via mobile at the depot geo-fence, overtime calculates at Article 65 rates automatically, and visa expiry alerts prevented four work permit lapses during peak season. WPS SIF export now takes one click for the entire fleet payroll.
Workforce profile
Drivers, warehouse operatives, and field staff spread across multiple locations — often remote or non-office-based.
Geo-fence attendance for drivers. Visa alerts 30 days early. WPS in one click.
30 days
alert window
ArcHR notifies HR before any visa or iqama expires
1-click
WPS SIF export
for all employees including field staff
Frequently asked questions
How does ArcHR track attendance for logistics drivers in UAE?
ArcHR's mobile attendance module supports geo-fencing — employees clock in and out from the mobile app. For drivers without a fixed location, administrators can disable geo-fence restrictions and use mobile check-in with location logging.
How does ArcHR manage visa expiry for logistics companies with many drivers?
ArcHR stores passport, visa, and Emirates ID expiry dates for every employee and sends automated email alerts to HR 30 days before each document expires — eliminating the need for manual tracking spreadsheets.
How do logistics companies handle WPS for drivers paid per delivery trip?
WPS requires a declared monthly salary in the MOHRE contract regardless of variable trip earnings. Per-trip bonuses must be reconciled into the monthly WPS transfer when they form part of contractual compensation. ArcHR supports fixed basic salary plus variable trip allowance components, ensuring the SIF file reflects total monthly earnings transferred through approved channels.
Can warehouse staff use biometric attendance in UAE logistics facilities?
Yes. ArcHR integrates with biometric devices at warehouse entry points and also supports mobile check-in for yard and loading bay staff who move between zones. Attendance data flows directly into overtime calculation and WPS payroll without manual timesheet consolidation.
What EOSB applies when a logistics worker completes a two-year limited contract in UAE?
Employees who complete a limited contract term receive full gratuity based on years of service under Federal Decree-Law No. 33. ArcHR calculates the exact EOSB at contract end, includes leave encashment, and generates final settlement documentation before the last WPS transfer.
Do logistics companies need health insurance for drivers in UAE?
Employer-provided health insurance is mandatory in Dubai and Abu Dhabi for all employees. ArcHR tracks insurance policy details, premium costs, and renewal dates alongside visa documents, giving logistics HR teams one compliance view for drivers who rarely visit the office.
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