ArcHR
HR Software for Saudi Arabia Companies with 25–50 employees.
At 25–50 employees, a first HR hire is being made and the need for a structured HR system becomes urgent. ArcHR is SAR-native HR and payroll for Saudi Arabia SMEs with 25–50 employees — GOSI contribution calculation + CSV export; Mudad (WPS) SIF file generation.
· by ArcHR Compliance Team
Month in the life
A new HR officer joins and immediately faces 45 active iqamas, 12 pending Qiwa contract amendments, and GOSI contribution files that do not match last month's bank transfers. Saudi national salaries were delayed once because Mudad data was submitted after the payroll run instead of alongside it. Leave balances for warehouse and office staff are tracked in separate notebooks — a warehouse supervisor took 20 days without HR knowing the legal annual entitlement is 21 days after five years. Saudization sits in the Yellow band; the GM wants to hire two expatriate engineers but HR cannot model the Nitaqat impact before posting the roles. GOSI registration for three Saudi hires from last quarter was done late, triggering back-contribution penalties. End-of-service calculations for a departing accountant take HR two days because no system tracked accrual. Attendance for shift workers is on paper timesheets that arrive at payroll three days late. When HRSD requests Mudad reconciliation records, the team pulls bank statements manually. Medical insurance renewals for dependents are tracked separately from employee iqamas, and two policies lapsed unnoticed. At 25–50 employees, HR needs infrastructure on day one — not another spreadsheet to maintain. ArcHR delivers GOSI payroll, Mudad exports, Nitaqat dashboards, leave management, and iqama tracking in one platform.
Primary pain points
First HR hire needs a system on day one — not a spreadsheet they have to maintain
Leave management via WhatsApp creates disputes — balances are unclear and disputed
Visa expiry tracking for 30–50 employees is unmanageable manually
Compliance checklist
- Register all new hires on Qiwa and GOSI before first salary payment — late registration triggers back-penalties
- Submit Mudad wage data concurrently with each Saudi national payroll run, not as a separate monthly task
- Maintain accurate leave balances per KSA Labour Law — 21 days annual leave after one year, 30 days after five years
- Review Nitaqat band monthly before approving new expatriate hire requests
- Store iqama, passport, medical insurance, and contract copies centrally with role-based access for HR and PRO
- Calculate and accrue end-of-service benefits monthly for all non-Saudi employees on the payroll
Pricing fit
ArcHR pricing for a 40-person KSA company covers GOSI payroll, Mudad-ready wage files, leave management, iqama tracking, and basic Nitaqat reporting in one per-employee monthly fee. Compared to hiring a payroll consultant plus separate PRO tracking tools, ArcHR typically reduces total HR technology spend by 40–60%. No per-visa or per-establishment surcharges, and core compliance modules are included from the first employee — not unlocked at higher tiers. Request a demo for pricing based on your Saudi-to-expat ratio and payroll frequency.
Frequently asked questions
What HR software is right for a 30–50 person company in UAE?
ArcHR is designed for this exact stage. At 25–50 employees, you need WPS payroll, leave management, visa expiry tracking, and mobile employee self-service — all of which are included in ArcHR's core platform.
How should a 35-person KSA company prepare for a Nitaqat audit?
Ensure Qiwa nationality data matches payroll headcount, GOSI registrations are current for all Saudis, and Mudad wage records align with bank transfers. ArcHR's Nitaqat dashboard shows live Saudization percentage against your industry benchmark.
What is the most common Mudad compliance mistake at 25–50 employees?
Submitting Mudad wage data separately from payroll instead of as an integrated step. Salary amounts on Mudad must match Qiwa contract terms and actual bank transfers. Mismatches trigger HRSD flags regardless of company size.
Does ArcHR handle GOSI calculations for mixed Saudi and expatriate payrolls?
Yes. ArcHR calculates GOSI contributions separately by nationality — mandatory employer and employee splits for Saudis, voluntary coverage where applicable for non-Saudis — and exports monthly contribution files ready for GOSI submission.
When should a KSA SME start tracking end-of-service accrual systematically?
From the first expatriate hire. At 25–50 employees, total EOS liability becomes material — often hundreds of thousands of riyals. Monthly accrual in ArcHR gives finance accurate balance sheet figures before any departure.
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